Privacy Policy

EduCompli Intelligence (“EduCompli,” “we,” “us,” or “our”) is committed to protecting the privacy and security of personal information entrusted to us by K-12 schools, schools, districts, institutions of higher education, and state education agencies. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you access our website or use our cloud-based services (collectively, the “Services”).

1. Scope of This Policy

This Privacy Policy applies to:

• Visitors to our public website
• Authorized users of the EduCompli Intelligence platform
• Personal information provided by or on behalf of K-12 educational institutions, institutions of higher education, or state educational agencies.

This Policy does not override any data protection terms in a separately executed Software License Agreement or Data Processing Addendum (“DPA”), which will control in the event of a conflict.

2. Information We Collect

2.1 Information You Provide Directly

We may collect information provided directly by users or educational organizations, including:

• Name, title, employer, and contact information
• Account credentials and authentication data
• Educator credential, licensure, certification, and employment information
• Uploaded documentation (licenses, certificates, background checks, approvals)

2.2 Student Information

EduCompli does not knowingly collect student personal information directly from students.

Any student data uploaded is provided by educational institutions and is handled in accordance with FERPA and applicable state laws.

2.3 Website Usage Information

When you visit our website, we may automatically collect:

• IP address and browser type
• Pages viewed and referring URLs
• Date/time of access

This data is used for security, analytics, and site functionality.

3. How We Use Information

We use collected information solely to:

• Provide, operate, and support the Services
• Enable credentialing and compliance workflows
• Communicate with authorized users
• Improve system performance and reliability
• Meet legal, regulatory, and audit obligations

We do not sell personal information or use it for advertising.

4. FERPA & Education Records

EduCompli:

• Acts as a “school official” with a legitimate educational interest under the Family Educational Rights and Privacy Act (FERPA)
• Uses education records only for purposes authorized by the educational institution
• Does not redisclose education records except as permitted by law or contract

5. Data Sharing & Disclosure

We may disclose information only:

• To service providers performing services on our behalf (e.g., hosting, security)
• To comply with legal obligations or lawful requests
• To protect the rights, safety, or security of EduCompli or our customers
• With explicit written authorization from the educational institution

All vendors are contractually required to protect data and use it solely for permitted purposes.

6. Data Security

EduCompli maintains administrative, technical, and physical safeguards designed to protect personal information, including:

• Role-based access controls
• Encryption in transit and at rest (where applicable)
• Regular system monitoring and security reviews

While no system can guarantee absolute security, we follow industry-standard practices appropriate for K-12 data.

7. Data Retention

We retain data:

• For the duration of the customer’s contract
• As required to meet legal, regulatory, or audit requirements

Upon contract termination, customer data may be returned or deleted consistent with contractual terms.

8. User Rights & Choices

Authorized users may:

• Review and update account information
• Request correction of inaccurate data through their organization

Requests related to student data must be directed to the educational institution, not EduCompli.

9. Children’s Privacy

EduCompli does not knowingly collect personal information directly from children under 13. If we learn that such data was collected improperly, we will promptly delete it.

10. Cookies & Analytics

Our website may use limited cookies or similar technologies to:

• Maintain session functionality
• Understand site usage trends

You may disable cookies through your browser settings, though this may affect site functionality.

11. State Privacy Rights

Where required by state law (e.g., Georgia), EduCompli:

• Honors applicable access, correction, and deletion rights
• Does not discriminate for exercising privacy rights
• Does not engage in the sale of personal information

12. Changes to This Policy

We may update this Privacy Policy periodically. Updated versions will be posted on our website with a revised “Last Updated” date.

13. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact: